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For HOA service companies

Every community on your schedule, in one board.

Pick a trade — each one is a different dashboard

Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.

VendoRFP · Vendor dashboard

Example data
Active jobs4Compliance statusActive

Dispatch Board

Open board
Pending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00

Every stop on this board is a pool of yours. Completing one needs a photo of the finished job, plus this visit’s chlorine and pH readings.

Earnings MTD

$3,140.00

22 completed this month

This visit’s report

  • Free chlorineRequired
  • pHRequired
  • Total alkalinityOptional
  • Cyanuric acidOptional
  • Water temperatureOptional

Chlorine and pH are required every visit because the health department sets that floor. A reading outside the normal band is recorded and flagged, never refused.

Compliance

  • General liability COIVerified
  • Workers compensationVerified
  • Business licenseUnder review
  • W-9 formVerified

Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.

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Today's stops across every community

  • Each crew sees today’s stops across every community you serve.
  • A field login opens on today’s stops, with one tap to check in on arrival and a completion filed on the spot. Company money never appears on it.

Insurance and credentials

Compliance on the board

Insurance and trade credentials verified, expiration dates tracked, and a lapse pauses new proposals and new work.

Each buyer sets the coverage limits it requires, often the number its own insurer or lender asks for. A vendor whose recorded coverage falls below one of them cannot propose on that buyer’s work until it is raised.

The proof a visit owes

What is on the record

Recorded, and owing proof

This visit is on your worklist: no photo of the finished work and 2 readings missing.

  • Photo of the finished work
  • 2 required readings

Both checks start the moment you record the visit and stop when the community accepts it. That window is where a visit can still owe you proof.

Example data.

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Run your crews from one place.

VendoRFP is taking on its first customers, so our team reads every application — and the account is yours to work in from the minute you finish it.

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