HOAcrew™ by VendoRFP · Amenity staffing
Lifeguards and attendants for the hours your amenities are open.
Set the hours once and insured staffing vendors send back proposals.
Example community · real satellite imagery
What comes back
See what your staffing vendor’s lifeguards and attendants record at the end of a shift.
Certified lifeguards, pool monitors, attendants.
A shift report names the hours, the posts, and who worked the stand.
Tidewater Amenity Staffing
General Liability (COI)
Valid through May 9, 2027
Workers' Comp
Valid through Mar 3, 2027
Business License
Valid through Aug 5, 2027
What a proposal turns on
- Background check
- General liability
- Workers’ compensation
A pool monitor watches wristbands, headcount and pool rules. Not a substitute for a lifeguard — a monitor is a different hire from a guard, scoped and priced on its own.
What it costs
Publishing an amenity staffing RFP costs nothing.
VendoRFP charges nothing to ask for work, compare what comes back and award it, however many communities and however many people you put on the account.
| A sign-in sheet at the gate | On HOAcrew | |
|---|---|---|
| Who worked Saturday? | Whoever signed the sheet | Named on the shift record |
| The hours you are billed for | Reconciled from memory | Recorded on the shift, and required |
| Lifeguard certification | Checked at signing, if then | Current, or the vendor cannot propose |
| A quiet substitution | Noticed, or not | Carried on the record, shift by shift |
| Where the invoices land | Whichever inbox they hit | Every invoice in one place |
At a self-managed community, this is a sign-in sheet at the gate. Each vendor bills you separately, and you pay each one. They all land here, so nothing has to be chased through email. A staffing company on a guarded deck files general liability, workers’ compensation, a background check, and a lifeguard certification, and we reach out for a renewal 30 days before it lapses.
For the attendants who run a pool deck and the community managers they report to: Pool Check-in Early access
Before you bring it to the board
What boards ask us first.
What does HOAcrew replace?
The insurance-certificate folder, the email chain chasing proposals, the contract PDF nobody can find, the group text with the foreman, and the write-up someone assembles by hand before each board meeting. All five live on one platform.
Five tools become oneWho holds the contract?
You do. You read the proposals side by side, pick one, and sign with that vendor yourself.
What happens when a company’s insurance lapses?
Your board gets an email fourteen days before the date, and again if it lapses. From the day it lapses, that vendor cannot submit proposals at your community until the document is current.
Insurance verified, and tracked throughoutHow does the board vote on a proposal?
From the dashboard. Put the proposals to a vote and every board member gets their own link. Nobody has to create an account. The tally and the record are there when it closes.
Do we have to switch vendors?
No. Invite the vendor you already use. They get an account, upload their COI, and their visits get documented like everyone else’s.
What does it cost the association?
Nothing to publish an RFP or collect proposals. VendoRFP charges nothing to ask for work, compare what comes back and award it, however many communities and however many people you put on the account. The price a vendor proposed is the price you pay that vendor. Sales tax is its own line, and paying by credit card adds a card-processing line.
Can the manager run it instead of the board?
Yes. Managers get their own role across every community they run, with per-community permissions for board members. Read-only is one of them.
What do the vendors get out of it?
One worklist, an employee app for check-ins and photo proof, and their own invoicing.
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