A clean pool every week. Chlorine and pH logged every visit.
Calling around for three pool proposals means describing the same pool three times. Publish your scope here once and insured, vetted pool vendors send back their proposals. The work is skimming, brushing, vacuuming, baskets, filter, and chemicals. You pick one and sign with that vendor.
- Free chlorine and pH tested every visit
- Insurance verified before a vendor can propose, and tracked after
- Repairs priced separately, approved by you
A week on an accepted schedule
e.g.A week of pool service on a schedule this community accepted. Cleaning and the chemical readings happen on Monday and Thursday: free chlorine read 1.8 ppm on Monday and 2.4 ppm on Thursday, both inside the safe 1 to 4 ppm range. Total alkalinity is tested and the filter backwashed on Thursday. Nothing is scheduled on the other five days. Today is Thursday.
Thu is today
Example schedule. Your community sets how often. Your vendor picks its own days and times inside that. A missed visit is counted against the schedule you accepted.
See what your pool vendor records after every visit.
Free chlorine came back at 0.6 ppm. The band is 1 to 4 ppm. The number is stored exactly as read, and it is flagged on the record.
Clearwater Pool Care
Pool · weekly service · Tue, Mar 12
On site
9:04 AM – 10:18 AM
Time on site
1h 14m
Readings recorded
- Free chlorine
- 0.6 ppm
- pH
- 7.4
- Water temperature
- 81 °F
Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Recorded and flagged to the community.
- Service (paid to the company in full)
- $170.00
- Sales tax
- $10.20
Total
$180.20
Paid to the company
Recording a visit requires a photo of the finished work.
Two readings a pool vendor cannot skip.
Free chlorine and pH go in on every visit. Neither one can be left blank.
- Free chlorine, safe range
- 1–4ppm
- Below 1 ppm the pool is not sanitized.
- pH, safe range
- 7.2–7.8
- Outside it, the chlorine stops working.
- Readings required every visit
- 2
- Your health department requires both on every operating day.
- Photo, minimum
- 1
Where those numbers come from
Bring the kitSkimmer, brush, vacuum hose and the reagent test kit. Take the readingTaken at the pool and typed into the report on site.
Mark the water you want covered.
A lap pool, a spa, and a splash pad are three different scopes on three different cadences, so an RFP that just says “the pool” leaves every vendor guessing. Mark each body of water you want serviced and every vendor prices the same list. Each visit is then recorded against the water it was worked at.
A low chlorine reading reaches your board the same day.
The check runs when the technician saves the reading. Nobody has to remember to look.
- A low chlorine reading is unsafe water, not paperwork.
At 0.6 ppm the technician is told to close the pool, correct it and retest. The number is still stored as it was read, and the flag travels with it.
- An impossible reading is rejected at the keyboard.
pH 74 is a slipped decimal on 7.4, and it never enters the record. One typo poisons every average computed after it.
- Repairs are priced separately, and you approve them.
A pump, a heater, a cracked skimmer. Nothing is fixed on a verbal. The work comes back as its own priced proposal, for your management team to approve or decline.
See where six pool answers live.
Most self-managed communities run a pool on a paper log by the gate and a folder of emailed PDFs.
Who can read Thursday’s chlorine?
A low chlorine reading
Proof the visit happened
Insurance checked
Who picked the vendor
Where the invoices land
“A logbook in the pump room” is the status quo at a self-managed community, not a named product. Six companies, six invoices. You pay each one. They are all collected here, on the same terms, so nothing has to be chased through email.
See every pool you manage on one screen.
Each keeps its own chemistry history, its own vendor, and its own invoices.
Publish your pool RFP in about two minutes.
Enter the community address and set the scope. A free account publishes it. Insured pool vendors price it per stop or per month. Chemicals are either included or billed separately.
Free to publish. Vendors set their own prices and send them with their proposals.
Run a service company? Join HOAcrew for free.