Win communities.
Run them all the same way.
A board shopping for a manager in your state sends its scope to every firm HOAcrew vetted there, and you follow up with a proposal. Your managers then run all of it from one console.
Registering takes four steps and creates your company account on the spot. HOAcrew still vets every firm by hand before your listing publishes or any community lead reaches you.
Harborline Community Management
VerifiedLead states, set by HOAcrew at vetting: FL · GA
- Portfolio
- 34 communities
- Advertised area
- FL · GA · AL
- Vetted since
- Mar 2026
Sample routed lead
Sabal Point Villas
1420 Sabal Point Dr, Tampa, FL 33647
- Homes
- 312
- Tier wanted
- Full-service
- Also quoting
- Pool · Lawn
- Lead state
- FL
- Contact
- Email, if the board leaves one
Received Tue 9:41 AM
This firm receives the lead because the address resolves to FL, one of the states HOAcrew vetted it for. HOAcrew sets those states at vetting; the states you advertise are yours to edit.
Your leads follow the states you are vetted for.
A lead pool is only worth joining if it cannot be strip-mined by whoever claims the widest territory.
Example — one board inquiry, five firms
e.g.An example inquiry from Sabal Point Villas in Tampa, Florida. HOAcrew derives the state from the address and matches it against the states each firm is vetted for. Three verified firms vetted for Florida — including yours — each receive the whole inquiry. A firm vetted only for Georgia does not receive it even though it advertises Florida, and a firm still in vetting receives no leads at all. The board then contacts whichever firms it wants, each follows up with a proposal, and the board decides which firm it signs. A firm may edit the states it advertises but not the states it receives leads for.
A board shopping for a manager
Sabal Point Villas
1420 Sabal Point Dr, Tampa, FL 33647 · 312 homes · full-service
HOAcrew derives the state from the address — FL — and matches it exactly against the states each firm is vetted for.
Shared with every vetted firm in that state — in no order
Your firmYou
Verified, vetted for FL — the whole inquiry, not a teaser.
A firm vetted for FL
The same inquiry, at the same moment, in no order.
Another firm vetted for FL
The same inquiry, at the same moment, in no order.
A firm vetted for GA only
Advertises FL. Not vetted for it, so this never reaches them.
A firm still in vetting
Not verified yet. Receives no leads at all — not a reduced set, none.
The board contacts the firms it wants and you follow up with a proposal. HOAcrew never picks one of you for them.
- Advertised area — yours to edit
- FL · GA · AL
- Lead scope — set by HOAcrew
- FL · GA
Advertising a state does not widen what you receive — only HOAcrew can, and it does that when it vets you. The community, the addresses and the firm names above are an example.
Winning a community, two ways.
Same row, two answers. The left column is how a firm wins a new community today.
How a board finds you
What arrives first
Proof you are insured
Comparing firms
Tooling for your managers
Your existing clients
“Cold outreach and RFP packets” is the status quo, not a named competitor. Nothing here is a match or an assignment.
Five things a principal asks first.
Register your company- Where this sits in HOAcrew
The vendor proposal marketplace is the core business. Sharing communities with management firms is newer, and secondary.
- This page is for principals
Your managers get their operating tools elsewhere, and a self-managed board wants the board page.
- Seating forty managers
Claim your mail domain with one TXT record and colleagues join as members automatically. Never as administrators.
- Featured placement
Sit above equally-vetted firms in the directory, labeled “Promoted”, and see new RFPs in your states 24 hours ahead of them. 3 slots per state, and promotion only ever reorders firms whose safety standing is the same.
- Registering
Four steps: firm size, your states, community sizes, and up to 3 communities free. Vetting is still by hand.
Free seats, and the controls over them.
11 named permission switches per manager. Awarding a bid is refused by the server, not merely hidden.
HOAcrew · Company console
Portfolio at a glance
12
Managers
7
Community leads
4
Regions covered
Verified
Vetting
Your managers, and what each can do
Team consoleAlicia Nguyen
Senior Community Manager · 4 communities
Marcus Webb
Community Manager · 3 communities
Dana Ortiz
Community Manager · 2 communities
Priya Raman
Assistant Manager · 1 community
11 named switches per seat — from “Create RFPs” to “Award a bid”.
Communities interested in management
View every leadWillow Creek HOA
North Austin
214 homes
Stonebridge Ranch
Frisco
342 units
Lakeside Commons
Round Rock
128 units
Cedar Hollow
Georgetown
96 homes
Communities are shared only with vetted firms — verification unlocks leads.
Every control change is logged. is the one control with a reason attached. The numbers here are examples; the surfaces are the product.
Nothing to join. Nothing per seat.
Four numbers, each naming its source. The only optional charge is placement.
- To join, list and seat managers
- Free
- Permission switches per manager
- 11
- Communities free at registration
- 3
- Permissions you can set per seat
- 11
Communities pay HOAcrew separately — $25 a month per community, the first one free. Sales tax and payment processing are always their own line items, never folded into a price. Your firm account is billed for none of it.
On a firm account this is the Enterprise plan.
See it beside the free plan- Provision seats in bulk
- Restrict access to your own email domain
- Decide what each seat can reach, portfolio-wide
- Hold communities in more than one state
- One compliance view across the whole portfolio
Four steps. Free to register.
Your company account exists the moment you finish. HOAcrew vets every firm by hand before your listing publishes.
Looking to join the HOAcrew vendor network instead? Join for free.