Open your community dashboard
A satellite map of your community’s grounds, the visits recorded against it, a ranked worklist of what needs a decision, and every vendor’s own invoice in one view.
HOAcrew™ by VendoRFP · Features
Two dashboards,
one record of the work.
The vendor opens the same record from its own side — its own orders, its own invoice.
For communities
See your map, your visits, and your invoices in one dashboard
Board members and community managers open the same dashboard.
Build your RFP
Map the ground once, generate your RFP from it, and send it out to insured vendors. Every proposal comes back against the same scope, and your management team compares them and picks one.
Run the board vote
Members vote on the proposals in front of them. When the vote closes you get the tally with every ballot against the name that cast it, ready to print into your minutes.
See every credential and its expiration date
We verify a vendor’s COI and trade credentials before they can propose, and we watch the dates from then on. As one nears its expiration we write to the vendor for the new copy and tell you it is coming due; if it lapses, that vendor stops being able to propose.
The two dashboards
One row, read from two logins
A board member and a vendor open different doors, and land on the same row — an update made through one is already there in the other.
A community opens it
“Was the work done?”
“What did it cost?”
its own dashboard
One record
the visit · the proof · the invoice
A vendor opens it
“Which stop is next?”
“When does this clear?”
its own dashboard
For vendors
Four tools for the vendor doing the work
All four open the day you register.
The vendor dashboard
See the dashboard before you apply
Pick a trade. A pool vendor and a landscaping vendor open different work orders, different documents, and different money.
Every screen here opens without a login.
Pick a trade — each one is a different dashboard
Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.
VendoRFP · Vendor dashboard
Active jobs4Compliance statusActive
Dispatch Board
Open boardPending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00
Every stop on this board is a pool of yours. Completing one needs a photo of the finished job, plus this visit’s chlorine and pH readings.
Earnings MTD
$3,140.00
22 completed this month
This visit’s report
- Free chlorineRequired
- pHRequired
- Total alkalinityOptional
- Cyanuric acidOptional
- Water temperatureOptional
Chlorine and pH are required every visit because the health department sets that floor. A reading outside the normal band is recorded and flagged, never refused.
Compliance
- General liability COIVerified
- Workers compensationVerified
- Business licenseUnder review
- W-9 formVerified
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
New invoiceUpload a documentPayouts