HOAcrew
Features

What the consoles
do.

Two sides of one record. A community runs its own vendors and holds the evidence; a vendor bills for the work and files it from the field.

Build your RFPApply as a vendor
  • One page per console
  • Every claim traces to shipped code
  • No login to read any of it
For communities

Your community’s own record

One console, opened by board members and community managers alike.

Community dashboard

A satellite map of your common area, the visits filed against it, a ranked worklist of what needs a decision, and every vendor’s own invoice in one view.

See the community dashboardFor community managers

Two sides, one record

Not two systems that sync

A board asks whether the work was done and what it cost. A crew asks which stop is next and when the invoice clears.

One recordthe visit · the proof · the invoiceA community opens it“Was the work done?”“What did it cost?”its own consoleA vendor opens it“Which stop is next?”“When does this clear?”its own consoleNot two systems that sync. One record, read from two sides.
For vendors

The console the work runs on

Two of these open with your vendor login the day your company is approved. Two are part of HOAcrew+. Each row says which, first thing.

Invoicing

Opens on approval, with nothing further to buy. Write it against the community and the work, issue it under your own brand and numbering, send a reminder, record a payment. Tax and processing are their own lines.

See invoicing

Vendor dashboard

Opens on approval, with nothing further to buy. One ranked worklist of what needs you today, then the things waiting on somebody else. Every figure clicks through to the row behind it.

See the dashboard

Employee app

Part of HOAcrew+, which is what lets you put an employee on the app; a run of employees is included with the term and every one above that is priced per employee. The day’s stops with the address, one tap to clock in and out, and the completion filed from the yard with photographs. Arrives October 2026; HOAcrew+ members get it first.

See the employee appWhat HOAcrew+ costs

Request form for your website

Part of HOAcrew+ — the key that makes the form work is issued to subscribers. Two lines of HTML put a proposal request form on your own site. You list which addresses may carry it; anything else is refused.

See the request formWhat HOAcrew+ costs

Before you pick a door

This is the console, not a picture of one

Pick a trade — a pool company and a landscaping crew open different jobs, different documents and different money.

Pick a trade — each one is a different console

Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit — a public pool has to record them daily, so the console asks before it lets you close the job.

HOAcrew · Vendor console

Example data
Active jobs4Compliance statusActive

Dispatch Board

Open board
Pending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00

You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.

Earnings MTD

$3,140.00

22 completed this month

This visit’s report

  • Free chlorineRequired
  • pHRequired
  • Total alkalinityOptional
  • Cyanuric acidOptional
  • Water temperatureOptional

Chlorine and pH are required every visit — that is the health-department floor, not ours. A reading outside the normal band is filed and flagged, never refused.

Compliance

  • General liability COIVerified
  • Workers compensationVerified
  • Business licenseUnder review
  • W-9 formVerified

Insurance is checked the day you bid — current documents keep you eligible.

New invoiceUpload a documentPayouts

Both sides of the same record.

A community builds an RFP and picks from the proposals that come back. A vendor applies once and bills for the work they win.

Build your RFPHow proposals work