Open a page for each trade
Landscaping, pool, staffing, porter, and Other. Other is everything the four do not cover, so a one-off contract has somewhere to live.
HOAcrew™ by VendoRFP · For communities
Every amenity and service record in one place.
One ranked list of what's waiting on you — longest wait first.
What needs a decision
Whoever has waited longest sits at the top
Ranked by how long it has been waiting, so an invoice with money owed on it sits above certificates that still have weeks left to renew.
HOAcrew · My CommunityExample data
Needs you today
7 itemsThe same list a board member and a community manager open.
Your community map
Send the request straight off the map
Pick a service, tap the spot on your own map, send. The request carries the location, so nobody has to write a paragraph describing where the broken thing is.
Your communityOutside the communityPools, playgrounds, and amenities
© Mapbox © OpenStreetMap © MaxarRequest service
Drop a pin where you need it
2. Tell us what’s going on
Now tap the spot on the map
Private home lots are taken back out before the green is priced — an upper limit on what gets maintained, never a measurement of it.
e.g.Example work report Recorded
CP
Clearwater Pool Care
Pool · weekly service · Tue, Mar 12
On site
9:04 AM – 10:18 AM
Time on site
1h 14m
Readings recorded
- Free chlorine
- 0.6 ppm
- pH
- 7.4
- Water temperature
- 81 °F
Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Recorded and flagged to the community.
- Service (paid to the company in full)
- $170.00
- Sales tax
- $10.20
Total
$180.20
Paid
Paid to the company
Recording a visit requires a photo of the finished work.
What you approve
A recorded visit, with its readings
Approving is what releases payment, so what you approve is the record itself.
- A photograph of the finished work
- At least one photo. The app blocks a new visit without one, and an older visit that’s missing one stays on that vendor’s proof-owed list until they add it.
Services and records
Every trade has its own page, and so does every amenity on your map
Each trade’s page holds its own schedule, its recorded visits, the photographs, and the history. The same work is also organized by place, so your pool has its own page.
Open any place on your map
Open a pool, a gate, or a mail kiosk and it has its own page. A zoomed satellite frame of that spot, the work performed there, what is scheduled next, which vendors stopped through and when, and the invoices that name work there.
Vote on a stack of proposals
Members vote on the proposals in front of them. When the vote closes you get the tally with every ballot against the name that cast it, ready to print into your minutes.
See every credential and its expiration date
We verify a vendor’s COI and trade credentials before they can propose, and we watch the dates from then on. As one nears its expiration we write to the vendor for the new copy and tell you it is coming due; if it lapses, that vendor stops being able to propose.
The boundary is drawn on the satellite map rather than typed in, and it is what the lawn line is priced against: the netted common-area grounds . A visit recorded with no coordinate logged is simply absent from the map.