HOAcrew
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Three ways to run your
community's vendors.

Hire each company yourself, hand the association to a management company, or run your own vendors here. Same seven rows for each, including the row we lose.

Who picks the company

Hiring each company yourselfYou, one call at a time
A property management companyOften from the manager’s list
On HOAcrewYou, from written proposals

Insurance checked

Hiring each company yourselfWhen you remember to ask
A property management companyUsually, as part of the service
On HOAcrewBefore a company can bid

Proof a visit happened

Hiring each company yourselfNo
A property management companyVaries by firm
On HOAcrewA photo is required to file

Where the invoices land

Hiring each company yourselfSix inboxes
A property management companyInside the management report
On HOAcrewOne consolidated view

Sales tax and processing

Hiring each company yourselfHowever each company bills
A property management companyOften inside the bundle
On HOAcrewTheir own line items

Books, meetings, covenants

Hiring each company yourselfNo
A property management companyYes — that is the job
On HOAcrewNo

What the platform costs

Hiring each company yourselfNothing — you do the work
A property management companyA monthly management fee
On HOAcrew$25 a community, first free

“A property management company” is a category, not a named product, and they differ enormously — many track vendor insurance meticulously. Row six is the one to read hardest: if your board wants its books, its meetings and its covenant enforcement run for it, that is a management company’s job and it is not this product’s.

The long versions

Each row above, argued properly.

A table is a summary. These two pages are where the trade-offs get the space they deserve.

Against hiring directly

Plenty of boards run their own vendors well. What changes is where the certificates, the invoices and the visit records live, and who has to remember a renewal date.

Read the comparison

Against a management company

These are not the same product. One runs your association; the other is the instrument your board runs its own vendor services with. Scope is the real axis.

Read the comparison

What it costs, in full

Your first community is free and each one after is $25/mo. Services are billed by the companies you contract with, each on its own invoice.

Pricing

One row the table cannot hold

Somebody has to say how many acres.

On every route, the landscaping figure rests on an acreage. This one is drawn from parcel data with the private home lots taken back out — an upper limit, never a measurement — and you can check it against your own map.

Basis: netted
  • Common area — the quote basis
  • Private home lots
  • Community boundary
Gross outline
22.3 ac
Private home lots subtracted
−11.4 ac
Common area
10.9ac

This is the number the landscaping quote is priced on.

Illustration — your real community is outlined from satellite parcel data and its own recorded lots.

What all three end in

Whichever route you pick, this is what turns up.

The three routes differ in who finds the company and who holds the paperwork. None of them differs in the work.

How a company is checked before it bids
Next

Put a real number against the comparison.

An estimate range for your own address takes a couple of minutes, needs no signup, and holds nothing back.

Each vendor’s insurance and trade credentials are verified and stored with their expiry dates. When a renewal window closes, they stop being able to bid for or be awarded work at your community until the document is current.

Looking to join the HOAcrew vendor network instead? Join for free.