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An aerial view of an ordinary American subdivision: pitched roofs, curving streets and shared grounds

HOAcrew™ by VendoRFP · HOA services by state

Pick your state and see what it requires.

Available to communities nationwide. Bring your own vendors anywhere; any verified vendor that serves your area can propose too.
Start your applicationBuild your RFP

VendoRFP is taking on its first customers, and our team reads every application.

How it works

Start with an address, end with a signed vendor

Three steps, and they run the same way for every community on the platform. Your state page below adds whatever it requires on top.

01

Start from your community address

Type the address and the community comes up on a satellite image. Outline the common-area grounds yourself, or adjust the outline that comes back — the estimate runs off whatever shape you accept.

02

Invite your own vendors

Invite the vendors you already use. That works anywhere in the US. Insurance and trade credentials verified, expiration dates tracked, and a lapse pauses new proposals and new work.

03

Read the proposals, then run the work

Vendors send proposals. Your management team reads the proposal and the vendor together, picks one, and signs with it. After that, visits, photos, invoices, and messages all live in one dashboard.

The four services

Scope all four services from one address

Pool care, landscaping, porter service, and amenity staffing all start from your community address. Landscaping prices from the common-area grounds your map draws; the others can use the map for depth, or skip it.

Pool CleaningTwice-weekly cleaning, balanced water chemistry, and a safety check on every visit to a community pool or spa.
LandscapingMowing, edging, trimming, irrigation checks, and seasonal color for common-area grounds, entrances, and medians.
Porter ServicesClubhouse cleaning, trash and common-area pickup, restroom detailing, and light upkeep across the shared amenities.
Amenity StaffingCertified lifeguards, pool attendants, gate and front-desk staff, and event coverage for community amenities.

Masonry, ponds, fencing, pressure washing and access work run as one-off contracts. Bring your own vendor and the record stays here with everything else.

Specialty and one-off work

State rules

Find your state

Every state governs associations differently. Which statute applies, who licenses your vendors, and who regulates your pool all change.

Questions

What boards ask before they start

Where is VendoRFP available?
Available to communities nationwide. Bring your own vendors anywhere; any verified vendor that serves your area can propose too.
Do you have vendors near me?
Start with the vendors you already use. Invite them, they enroll and get verified here, and they can propose on your work anywhere in the US. Any verified vendor that serves your area can propose too, and your own list is the fastest way to get proposals in hand.
Does the automatic mapping work everywhere?
Type the address and the community comes up on a satellite image. Outline the common-area grounds yourself, or adjust the outline that comes back — the estimate runs off whatever shape you accept.
Who picks the vendor?
You do. Verified vendors send proposals. Your management team reads each proposal alongside the vendor that sent it, and can put them to a recorded board vote by text link or email ballot. You sign with the one you picked, and the decision stays on the record.

Next

Run your community on one platform, wherever it is.

VendoRFP is taking on its first customers, and our team reads every application. Every community is free the day you're in — invite the vendors you already use, then read the proposals and pick who you contract with.

Start your applicationBuild your RFP

Serve HOA communities for a living? Join VendoRFP for free.