HOAcrewFor Communities
Porter services

Common areas cleaned as often as you choose. Every visit logged with photos and times.

Chasing three cleaning proposals means describing the same common areas three times. Publish the work here once and insured janitorial vendors send back their proposals. Say what needs cleaning: trash and recycling, restrooms, breezeways, the mail room, the pool deck, pressure washing.

See how proposals workSee a service report
  • Insurance verified before a vendor can propose, and tracked after
  • Check-in, check-out, and a photo on every visit
  • You set the areas and how many visits a week
Service schedule

See every stop on the morning route.

See how proposals workSee four proposals

A morning of porter service, 6:15 to 7:32

e.g.

One morning of porter service, as it was recorded. Six stops, from the front entrance at 6:15am to the playground and courts at 7:32am.

  1. 6:15aFront entrance

    Litter picked, beds edged

  2. 6:28aMailboxes

    Wiped down, recycling pulled

  3. 6:40aClubhouse

    Floors, glass, restrooms

  4. 7:05aPool deck

    Furniture reset, deck hosed

  5. 7:20aTrash enclosure

    Swept, pad pressure washed

  6. 7:32aPlayground and courts

    Surface checked, cans emptied

Example schedule. You set the areas and how often. Your vendor plans the route it runs them in. It sends you a schedule and you accept it on your community calendar. A missed visit is counted against that schedule.

Your community map

See your common areas on the community map.

Vendors price porter work on how often they come and what gets touched on each visit. Mark the breezeways, the trash rooms, and the grounds between the buildings once on the map. Proposals then cover the same list.

Satellite view of an Oregon community: detached houses on curving streets under heavy tree cover, with a school running track in one corner of the frame and rows of apartment blocks along the lower edge.Example community · real satellite imagery
Common areaWhat gets recorded · example
See where the porter wentA pass is recorded against the common area it covered.See the finished workA visit cannot be recorded without at least one photo.Check the timesCheck-in and check-out, stamped against the pin.
Post this work for your community

Four of the six stops

  • A stone-and-brick community entrance wall with planting, an open gate and the drive beyond. The name panel is blank.
    Front entranceLitter picked, beds edged.
  • A single-story community clubhouse with a covered entry, seen across its lawn and planting beds. No signage.
    ClubhouseFloors, glass, restrooms.
  • A community pool and its paved deck with loungers and umbrellas, amenity building to one side.
    Pool deckFurniture reset, deck hosed.
  • A shaded community playground: a climbing structure and swings on poured surfacing, children playing at a distance.
    Playground and courtsSurface checked, cans emptied.
Service reports

See the report your porter sends after every visit.

The route and the bag count are required. Receptacles serviced, bulk items, pressure washing, and any open issue go on the same report.

A porter servicing a trash receptacle beside a community pool deck, wheeled cart alongside
Photo logged on site

Sample record

Porter service

Recorded
Recorded

Wed 7:41 AM

On site

6:15 AM – 7:41 AM(1h 26m)

Recorded this visit

Routes walked
6
Trash bags
14
Receptacles
22
Bulk items
1
Pressure wash
Yes
Issues
1 open

Insurance is verified before a vendor can propose, and tracked throughout.

Report fields

Four numbers come off a single porter visit.

All four come off the report your porter submits. The first two have to be filled in before the visit closes.

Mandatory report fields
2
The route and the bag count go on every report.
Photo, minimum
1
A visit cannot be closed without a photo of the finished work.
Stops on the example above
6
That morning, end to end
77min
Getting proposals

Compare four proposals side by side.

Proposals arrive in their own order, and they differ. Your management team reads all four and signs one.

Example: one scope, four proposals

An example of the comparison view. One posted porter scope of six common areas, three visits a week, draws four proposals from vendors whose insurance has been verified. They differ on how often they come, who they send, and what the work covers. Two visits a week with a rotating porter. Three visits with the same two porters. Two visits plus storm callouts. Three visits with quarterly pressure washing. Vendors send their own prices with their proposals. Your management team reads all four side by side, signs one, and contracts with that vendor directly.

You publish one scope

Porter service, 6 common areas, 3 visits a week

Trash and recycling · restrooms · breezeways · mail room · pool deck · playground

Vetted companies propose on itin the order they arrive

  • Ridgeline Facility Co.

    Insurance verified

    Visits
    Twice a week, Mon and Thu
    Staffing
    One porter, rotating
    Includes
    Trash, restrooms, breezeways

  • Bluestem Building Care

    Insurance verified

    Visits
    Three times a week
    Staffing
    Same two porters
    Includes
    All of the above, plus the mail room
    Your board signed this one

  • Harborline Janitorial

    Insurance verified

    Visits
    Twice a week, plus after storms
    Staffing
    One porter, rotating
    Includes
    Trash, restrooms, storm debris

  • Cedar Gate Services

    Insurance verified

    Visits
    Three times a week
    Staffing
    Two porters, rotating
    Includes
    All of the above, plus quarterly pressure washing

Your management team weighs the schedule, the staffing, and what each price covers, then signs one. You contract with them directly.

Each company sets its own price and sends it with its proposal. Sales tax and payment processing are their own line items on the invoice.

Next

Publish the touch list and the visits a week.

A free account publishes it against your community address. Insured janitorial vendors all read the same list at the same frequency, and send back their proposals.

Join free

Free to publish. Vendors set their own prices and send them with their proposals.

Run a service company? Join HOAcrew for free.