Vendors on HOAcrew · pricing
Bidding is free. You set the price.
You price the work and invoice it in your own name. Sending a proposal costs nothing, on every plan, forever.
Submit application as vendorSee the plans
What lands in your account
Your own invoice, your own number, your own terms
You issue it from HOAcrew, in your own name and on your own number. The board reads it on one screen with every other invoice.
Your invoice · INV 4172Example
Issued by you. Paid to you.
| Invoice you issuedGrounds maintenance, March. Your number, your terms, your payment details. | $1,450.00 |
|---|---|
| Paid to youThe community pays you on the payment details your invoice prints. | $1,450.00 |
Billed to you directly, not deducted from an invoice you issue.
How the money moves
Credit card
Stripe's rate for running the card. On a credit card the paying community pays a card-processing line of its own, never more than 3%; on a debit or prepaid card VendoRFP pays Stripe. Your payout is the full amount you invoiced either way.
Bank transfer (ACH)
A bank transfer carries no processing line for the community either; VendoRFP pays Stripe's ACH cost.
Your invoice goes out in your own name, and the community pays you on the payment details printed on it.
You send your own invoice, under your own name and number. The community reads it on one screen with every other invoice it gets, and pays you on the payment details printed on it. Record the payment on your invoices page and the invoice closes. An example invoice. Prices shown are examples.
The work and the record
Your crew's visit becomes a record the board can see.
You set the price and your crew does the work, under a contract between you and the community. Who came, when, and the photographs they filed reach the board the same day.
Approval, company by company
Getting approved and staying verified cost nothing, ever.
Apply to as many management companies as you like, at no charge, and we read your file each time. The verified badge follows your own insurance and license, live, for as long as you are listed — never something you buy.
Joining
Free, and it stays free. RFPs reach you the day your documents are verified.
Getting approved with a management company
Free, and free to repeat at as many companies as you want to work with. A person reads your file. A complete one is answered in 2 business days, and you get 30 days to fix anything it turns up.
Staying current
Free, for as long as you are listed. Before you can propose: general liability, workers’ compensation, and — in every trade but painting — the credential your trade requires. Your business registration and W-9 are verified on the same file. The insurance and the credential are what let you propose; the W-9 is what your customers write their 1099 from. The badge is earned by the upload, not bought — Free, Pro, Team and Enterprise all carry it the same way.
Every proposal you send is free, on any plan. What answering one commits you to — how long your price stands, and what happens if you withdraw — is the proposal terms.
Plans
Every plan bids the same way. Paying moves your brand onto the page; your verification is earned and stays yours.
The verified badge follows your own insurance and license — additional-insured endorsement present or absent, dated the hour you submit — free on Free, Pro, Team and Enterprise alike. Paying adds your own brand instead of ours, open tracking, and a monthly credit allowance.
Free
FreeAnyone sending a proposal. Unlimited clients, proposals, RFPs, storage and history. Every send is delivered, readable and awardable, and carries the verified badge the moment your file is checked. Carries the VendoRFP mark.
Pro
$290/yrA company that wants its own brand on the document it sends. $29/mo billed monthly, or the year at $290/yr. Your brand instead of ours, open tracking, saved rates and templates, and a monthly credit allowance that rolls over. VendoRFP Pro and Team are not open yet. Everything above on the free plan works today, the badge included; these prices are what the paid plans will cost when they open.
Team
$490/yrA company that sends enough volume to need a larger monthly credit allowance. $49/mo billed monthly, or the year at $490/yr. Everything in Pro, plus a larger monthly credit allowance. VendoRFP Pro and Team are not open yet. Everything above on the free plan works today, the badge included; these prices are what the paid plans will cost when they open.
Enterprise
CustomYou send programmatically, at volume. Priced per contract, with a floor at the highest published plan. A committed credit rate, and API access arranged in the same contract. No published price.
The badge is never for sale, at any price. Paying removes the VendoRFP mark from your document — it never buys, implies, or substitutes for verification.
Credits, published
1 credit is 1 cent. Sending a proposal costs nothing, on every plan, forever. Past the free allowance, or for a service you order, the same published rate applies every time it is charged:
| A credential pack for a new client | 500 credits ($5.00) |
|---|---|
| A background screen on your own company | 900 credits ($9.00) |
| An AI draft of a proposal | 25 credits ($0.25) — not charged while paid rungs are closed; every draft is free |
Moving the money
See who charges for a card, a bank transfer and an early payout
Stripe charges for running a credit card, and Stripe keeps it. A bank transfer arrives in full. Taking your money early is optional, and that fee is ours.
- 2.9% + $0.30
Credit card
Stripe's rate for running the card. On a credit card the paying community pays a card-processing line of its own, never more than 3%; on a debit or prepaid card VendoRFP pays Stripe. Your payout is the full amount you invoiced either way.
- Free
Bank transfer (ACH)
Your payout is the full amount you invoiced.
- $35 + 3%
Quick payout, if you take it early
Optional. Charged once, on the money you take early, and never on the normal schedule.
Submit application as vendor. Bid free once you're in.
No card required, and none needed to start bidding once your account opens. Upgrading to Pro or Team is a decision you can make later, or never.
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