How to find work on HOAcrew

1. Get approved

Your setup checklistVendor setup

2. See requests near you

See requests from communities near you and propose with your documents already checked.

3. Check what the community asks for

Each community sets its own insurance requirement when it writes an RFP, and your documents are checked against it before a proposal goes in.

• General liability

  Required

  It is one of the documents that approve a company on the platform.

  General liability explained

• Workers’ compensation

  Optional to join

  Before you can propose, the current rulebook asks for it in every trade.

  Workers’ compensation explained

• Commercial auto

  Optional to join

  Before you can propose in landscaping, the current rulebook asks for it.

  Commercial auto explained

• Professional liability

  Optional to join

  Professional liability explained

How insurance works

4. Send your proposal

Answer an RFP in five steps: review the scope, plan the visits, add your line items, write your notes and review before you send.

Write to the scope the community set. The guidance page covers what a strong proposal includes.

Writing proposals

Or reach out first

Write up the work and your number for a community that has not asked for it, and send the offer to one email address as a link. Anyone with the link can view it, and only that address can accept it.

Once your company is approved, draft the RFP a community would write and send it to the community’s email address as a link. The community reviews it and decides whether to publish it.

Once your company is approved, browse businesses, management companies and communities by type, and apply to a management company from its tab.

5. When a community picks you

The vendor you choose joins your approved vendors.

Send invoices to the community and see when they are approved and paid.

Keep your documents ready

• Form W-9 is how a person gives their correct Taxpayer Identification Number (TIN) to someone who must report payments to the IRS on an information return. IRS, as of Oct 6, 2026
• A certificate of insurance is a document that provides information about insurance policies. ACORD, as of Oct 6, 2026

Keep reading

Writing proposalsFinding customersYour crew on HOAcrew