1Register the community
Name it, add the address, and that's the account. One screen, no sales call, and nothing to pay, for this community or any you add after it.
HOAcrew™ by VendoRFP · You already have companies you like
Bring the companies you already use.
They enroll under their own name, and opening the account is free — no proposal required.
Start the invite here
Paste your roster now; it attaches to the account your application makes. Import the list of vendors you already use, your roster, and Roster Watch runs on it at no charge for as long as the account is open: a quarterly re-check of every company on it, with a filed record of what it found each time.
No account needed to fill this in — only the button at the foot asks for one.
Company
Contact
Phone
Email *
Paste a block from a spreadsheet into any cell — company, contact, phone, email, one per line. It fills the rows below it.
Start your applicationGetting started
Register, paste in your companies, and they enroll
Registration is one screen. Paste your companies in above or after you sign in — either way, invited vendors enroll under their own names.
2Paste in the vendors you already use
An email address is all that's required. Add the company name, a contact, and a phone number if you have them, or paste the lot straight out of a spreadsheet — the table above does exactly that.
3They enroll under their own name
Each one gets its own invitation, applies, uploads its documents, and is checked before it can propose. They go on setting their own prices and sending their own invoices.
Your existing companies
What changes for a company you already use
Who you hire, what you pay them and who you call when the pump fails all stay exactly as they are. The certificate, the invoice and the visit photo move out of your inbox and sit under the community.
Their certificate sits on file with the date it runs out
They upload it once, and the expiration date goes on file beside it. When a renewal is coming up you hear it from the record rather than from the company's own memory.
We go through their paperwork before they can propose here
Every company files general liability and workers’ compensation before it can propose on your community. In every trade but painting there is a third: the credential that trade’s own work requires. We read each certificate ourselves and record the date it expires.
The invoices land on one screen instead of eight inboxes
They each send their own invoice and you pay each one. Because those invoices land in the same place, whoever closes the books stops rebuilding the month out of a mailbox.
We verify the business registration and the W-9 before a vendor can open an RFP at all. The registration tells a community which company it would be signing with.
What each trade needs on file
| Pool | CPO certification |
|---|---|
| Landscaping | Auto liability |
| Porter | Background check |
| Amenity staffing | Background check |
| Pest control | Pest control license |
| HVAC | EPA 608 certification |
| Electrical work | Electrical contractor license |
| Painting | Insurance only |
These contracts are paid out of assessments — what most owners call their dues. The cost-per-home calculator turns a proposal into a monthly number before budget season, with no account needed.
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