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Your board hires the
company either way.

What changes is what your board can see while it decides, and what it still holds a year later — the certificates, the invoices and the visit records.

Vetting

Hiring each company yourselfReferences and licenses, by you
On HOAcrewScreened before you see them

Insurance at renewal

Hiring each company yourselfYou have to remember to ask
On HOAcrewExpiration stored; a lapse closes bidding

Where the invoices land

Hiring each company yourselfEmail, paper, six senders
On HOAcrewOne consolidated view, standard terms

Proof a visit happened

Hiring each company yourselfTheir word, or you drive out
On HOAcrewA photo is required to file

Replacing a company

Hiring each company yourselfStart the search again
On HOAcrewNew bids in as little as 10 business days

Who reads the proposals

Hiring each company yourselfYou, in whatever form they arrive
On HOAcrewYou, on identical terms

What the platform costs

Hiring each company yourselfNothing — you do the work
On HOAcrew$25 a community, first free

“Hiring each company yourself” is the status quo at a self-managed community, not a product. On the insurance row, precisely: Each vendor’s insurance and trade credentials are verified and stored with their expiry dates. When a renewal window closes, they stop being able to bid for or be awarded work at your community until the document is current.

When hiring directly is the better answer

Three communities that should keep doing what they do.

A comparison that cannot name a case it loses is an advertisement.

One vendor, one contract, one board member

A single landscaper on a handshake, renewed each spring by the same person, is not a paperwork problem. A platform adds a login to something that already works.

A relationship older than the board

A company that has cut your grass for fifteen years will not be improved by a bidding process. Invite them in if you want the record; do not re-bid them to prove a point.

You want the lowest possible number

The vendor sets the service price and is paid that price; what HOAcrew charges a community is the $25-a-month subscription on top of it. A board with the time to run its own bids and chase its own certificates does not pay that, and should say so out loud when it decides.

What you are running

One property. Six trades. Six companies.

Pool, courts, streets, planting and walks are in this one frame, and each of them is a separate contract to place and renew.

See what one visit leaves behind
The row that needs seeing

This is what “proof of work” means here.

Not a tick in a table: a filed report, with the readings, the photograph and the times, that your board can open in June about a visit in March.

e.g.Example work report Filed
A pool technician crouched at the edge of a community pool, reading a reagent comparator against the light Proof photo · finished work
CP

Clearwater Pool Care

Pool — weekly service · Tue, Mar 12

On site

9:04 AM – 10:18 AM

Time on site

1h 14m

Readings on file

Free chlorine
0.6 ppm
pH
7.4
Water temperature
81 °F

Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Filed and flagged to the community — not refused.

Service (paid to the vendor in full)
$170.00
Sales tax
$10.20

Total

$180.20

Paid

Paid to the vendor

A visit can’t be filed without at least one photo of the finished work.

The four numbers in the table

Where each one comes from.

Every figure here is a constant in the codebase or a commitment in the Terms.

Replacement proposals
10business days
Insurance renewal window
30days
Your first community
$0
Each community after
$25/mo
Next

Try it against a company you already use.

Run a quote on your own address, then invite the vendor you already work with. No signup to see the estimate, and nothing held back.

Looking to join the HOAcrew vendor network instead? Join for free.